Blogs - Ricoh Singapore Digital Transformation Journey
Ricoh Singapore Digital Workplace services embrace the design and creation of workplaces to help businesses reap the benefits of workstyle innovation. See how Ricoh Singapore transforms a physical office space using proven Workplace Analysis, Workplace Design & Workplace Change Management programmes.
Ben Chong, our MD, envisioned an agile workspace that encompasses space, people, and technology. An agile workspace that allows employees to choose where they want to work. This approach is very much in line with Ricoh Singapore's work culture to foster flexibility in terms of communications and collaboration and promote higher productivity while catering to the well-being of our employees.
A SMART OFFICE CONCEPT: SPACE & TECHNOLOGY
Ricoh strives to improve work-life through empowering digital workplaces with technology solutions. The two key elements targeted at optimising space usage and boosting productivity.
- Activity-based working (ABW) concept.
- A suite of intelligent office solutions with an ecosystem of data-driven hardware and software for creating an agile digital workspace within the ABW scheme.
An Agile Workplace
Our innovative office begins at the entrance, where visitors can sign in digitally via a visitor management system at the front concierge. No more receptionist; our colleague has been upskilled & redeployed to perform HR duties, thus doing meaningful work aligned to the current work trend of the digitally enabled workforce.
Ricoh Graphics Showroom
Ricoh graphics showroom demonstrates a high-value, premium application from Ricoh's transformative technology. We have integrated this showroom as part of Ricoh's office space.
Good space planning helped Ricoh merge our regional experience centre into Ricoh Singapore Environment, saving 40% of our combined space. It can also be converted into a Private Enclosed Production Environment for Sensitive Projects Evaluations by simply drawing the Glass Panel Doors and Blinds.
Ricoh Hall, A multi-functional hall
The Ricoh Hall, equipped with WIFI for both Guest and Ricoh Use & large interactive whiteboards, offers employees and guests a conducive place for informal meetups or ad-hoc brainstorming sessions that can take place any time of the day. Employees no longer feel uncomfortable or guilty about taking long coffee breaks. Large windows panes allow for natural lighting, which reduces carbon footprint & cost-effective.
We have incorporated Workplace Wellness technology, i.e., Continuous air & surface disinfection solution adopting Photo Plasma technology throughout the office environment.
It provides a safe environment against Avian Flu & Coronavirus. Certified by WHO & requires no filter; thus, no maintenance is required.
Daily, it helps to remove odours, e.g., heavy food smells, providing a pleasant environment. During our office renovation, the paint smell was completely purged off after one day.
It is energy-saving (12V DC, 20W) which reduces our carbon footprint & cost-effective too.
Flexible Workspaces: Room Configuration & Tech Connectivity
A purposeful & intentional design thinking to group all meeting & discussion rooms into a flexible meeting zone that can be transformed on-demand from town halls to small meetings or even exhibition halls.
Designed with operable wall panels integrated with acoustic treatment, furnished with a standard desk & with locking devices, each of these rooms can be combined to form a larger space for conferences or training sessions. They are all equipped with Projectors, Interactive Whiteboards, and Video Conference solutions that enable small to large-scale discussion for onsite and remote collaborations.
A SMART OFFICE CONCEPT: PEOPLE
Ricoh has fully embraced a digital workplace by using secure & innovative digital tools such as document management software, cloud infrastructure & services, online communication tools & Rioch Interactive Whiteboards.
As Ricoh Singapore office goes through a digital transformation, likewise employee way of work must change. The first step is to digitise all their documents. All staff underwent training on how to take the first step of breaking free from paper.
With continual training & upskilling opportunities, we support our employees' transition to be tech skills so they can continue to flourish & thrive at work. For example, Ricoh's innovative office concept begins at the entrance, where visitors can sign in digitally via a visitor management system at the front concierge, thus eliminating the need for a receptionist. Now our colleague has been upskilled & redeployed to perform HR duties.
We have empowered our employees to work seamlessly anywhere & everywhere while maintaining smooth collaboration & communication, enhancing productivity, creativity &, in turn, work-life balance.
We must be ONE TEAM to see the actual change. And we have proven our resilience & successful transformation from this pandemic whereby a physical workplace no longer constrains us with manual work processes.
RICOH DIGITAL TRANSFORMATION STRATEGY
To provide an agile workplace and workflow, the office must reconsider integrating people/technology and space in the office workplace to support agile workers & hybrid work mode. Ricoh's latest digital workplace with expertise and services from four main pillars: The Hybrid Workplace, Digital Workflow & Automation Solutions, Cloud & Infrastructure & Cybersecurity will support customers to unlock their opportunities.
No longer will a person's job be defined by where they work: It will be defined by how they work.
A hot desking telephony technology using sound absorption materials to enable an open concept Call Centre instead of a traditional enclosed oneRead More
- Resource Savings
By consolidating all stationeries in a centralise stationery section during the eradication of assigned workstations, we have resource savings & reduce our carbon footprint.Read More
- Workplace Design: convert meeting rooms into workstations
Designed with flexibility in mind, Ricoh Singapore Workplace design is convertible to any form of use be it a workstation or a small group meeting.Read More
- Reduce. Reuse. Recycle
While renovating Ricoh Singapore’s office, we have recycled parts of the furniture to reduce our consumption & carbon footprint.Read More
- Foster Collaboration, higher productivity
An agile workspace that encompasses space, people and technology.Read More
- Workplace Change Management
Corporates can optimize office workplaces, work-life balance, increase productivity and reduce carbon footprint by reducing commuting, converting workflow from paper-based to digital platforms.Read More
- Workplace Design: flexible workspaces
Need some moments for some private calls? Rooms are available on a first-come-first-serve basis & the rule is if there is no occupancy for 15mins, the room should be vacated.Read More
- Reduce. Reuse. Recycle
Ricoh MFPs are certified by Singapore green label; we recycle toners and underutilized multifunction printers’ parts to reduce wastage.Read More
- Workspace efficiency
Small corridors are converted into lockers to maximize space.Read More
- Multi-functional Hall
More than just a space or hall, the Ricoh Hall is equipped with wifi and large interactive whiteboards that offers employees and guests a conducive place for informal meetups or ad-hoc brainstorming sessions that can take place any time of the dayRead More
- Welcome to Ricoh Hall. A Flexible Workspace & Activity-based working (ABW)
Empowering digital workplaces with high-tech solutions.Read More
- An Agile Workplace
Our smart office begins at the entrance where visitors can sign in digitally via a visitor management system at the front concierge.Read More
News & Events
Keep up to date
Ricoh received a five-star rating in the Fifth Nikkei SDGs Management Survey
Ricoh Chairperson hands policy proposal on accelerating decarbonization through green transformation to Minister of Economy, Trade and Industry as Co-chair of JCLP
Ricoh Chairperson takes the stage at Reuters NEXT 2023 "Empowering Colleagues to be ESG Advocates"
Ricoh issues Ricoh Group Integrated Report 2023